Native Document Production
Confused about producing native files? Not sure whether you’re adhering to the Federal Rules? SIRC can help you choose the optimal, most cost-effective solution for your document production.
To TIFF or not to TIFF?
A standard production of TIFF images generated from native files includes images, extracted text, and metadata information.
Why convert to TIFF for production?
- Creates static version of the document collection.
- Enables page-level Bates numbering.
- Allows you to redact documents.
- Gives you control of text and metadata information.
Why would you choose a different production format?
- TIFF conversion is typically the most expensive option.
- TIFF conversion takes more time than a native file production.
- Your opponent may object to this type of production.
Producing in Native Format
For email, there are three common native production options:
- Produce email in its original format (typically Microsoft Outlook PST files or Lotus Notes NSF files).
- Produce emails as individual messages with the attachments embedded (Microsoft Outlook MSG files).
- Produce email messages in HTML format and provide attachments in their native format as stand-alone files.
There are advantages and disadvantages to each of these approaches, but the primary reasons for choosing a native production are:
- It costs less and is typically quicker to create than TIFF conversion.
- You are providing the documents in their original format so there is less opportunity for your opponent to object to it.
- You may be required to by the court or by agreement with opposing counsel.
The disadvantages of this approach include:
- No page level control, so pages cannot be numbered or redacted.
- Limited control over production of metadata and text of native files.
- Difficult to authenticate documents in filings, depositions, or court proceedings.